Disclosure and Barring Service (DBS) application forms returned


28 / 10 / 2013 1.44pm

If a form is received by the DBS that is not completed correctly it must be returned. This will lengthen the process and may lead to an employees start date being delayed until clearance is received.

For the period July 2013 - September 2013, 68, 738 paper forms (not just NHS) submitted to the DBS had to be returned, almost 13 per cent.

The most common errors were made on the following sections of the forms:

  • Section X (40%) - to be completed by registered body
  • Section A (20%) - to be completed by registered body
  • Section Y (12 %) - to be completed by the applicant.

The questions below are aften not completed correctly:

  • Question 61 line 1 - which relates to indicating which workforce the applicant will be working/volunteering with (i.e. children, adults or both).  This is essential so ensure that the police give out the correct information as part of the disclosure
  • Question 61 line 2 - which requires a brief outline of the position being applied for
  • Question 66 - asks the question as to whether the position is home based occupation - the applicants duties must be undertaken from their own home for this to apply. 

For further clarity on how to complete these questions please see the criminal record and barring check requirements section of our frequently asked questions (FAQs) on employment checking requirements.

Further guidance on how to complete a DBS application form can be found on the DBS website, including:


Latest Tweets

Why Register?

Great reasons to register with NHS Employers

  • A personalised website
    Manage your profile and select topics of interest to you
  • Access your dashboard
    Bookmark useful content to help you quickly find what you're looking for
  • Get involved
    Contribute to our Talking Points discussions, comment on and rate our webpages
  • Keep up to date
    Receive the latest newsletters and media summaries

Sounds great, what next?

Register Now

Not now, I will register later

Log In