Automatic re-enrolment

SAVE ITEM
Jigsaw puzzle piece

30 / 7 / 2015 Midnight

All organisations are required to reassess the worker status for all employees under the automatic re-enrolment rules. Automatic re-enrolment occurs every three years and is a repeat of the duties carried out on your staging date. Organisations will need to ensure that all eligible staff who are not already in an automatic enrolment pension scheme are reassessed under re-enrolment.

Actions for employers

The following steps are designed to help you prepare for automatic re-enrolment:

  1. Choose your re-enrolment date
  2. Assess your staff
  3. Re-enrol staff
  4. Opting out
  5. Re-declaration.

Choose your re-enrolment date 

You have three months either side of the third anniversary of your staging date in which to choose your re-enrolment date. This gives you a six-month window in which you can choose a date, but you must have the same re-enrolment date for all staff you have to re-enrol.

Assess your staff  

You will need to carry out an assessment of your staff to determine if you need to re-enrol them, this applies to staff for whom any of the following apply for the twelve month period prior to your re-enrolment date:

  • opted out of an automatic enrolment pension scheme
  • ceased active membership of the pension scheme after the end of the opt out period
  • stayed in the pension scheme but have chosen to reduce the level of pension contributions to below the minimum level for automatic enrolment.
If any of the above events happen within twelve months of your chosen re-enrolment date, you may decide to automatically enrol any eligible staff, but you are not required to do so.

Re-enrol your staff  

If you have staff to re-enrol, you must ensure that they are put in an automatic enrolment pension scheme within six weeks of the re-enrolment date. You must then write to them within the same six-week window. You only need to write to the staff affected by re-enrolment. You can find the template letters on our communicating the changes web page.

If you have eligible staff to re-enrol, you will need to follow the same steps as you did when you first automatically enrolled them. The pension scheme you use for re-enrolment must meet the automatic enrolment criteria. However, it is likely that you will already have a suitable scheme in place if you automatically enrolled any staff at your original staging date.

Opting out  

Once you have automatically re-enrolled eligible staff, they remain in your scheme unless they choose to opt out or cease membership. There is a one month window in which staff can opt out of the scheme. If any of your staff choose to opt out, you will need to process their opt out notices and keep records accordingly.

Re-declaration  

Your deadline to redeclare your compliance will depend on whether you have any eligible staff to re-enrol on your re-enrolment date.

If you have eligible staff to automatically re-enrol, you must complete the redeclaration of compliance within two months of your selected re-enrolment date. If you do not have any eligible staff to re-enrol, your redeclaration deadline date will be the day before the third anniversary of your original declaration of compliance. If you find that you do not have any eligible staff to re-enrol, you will still need to redeclare your compliance.

Please visit the Pensions Regulator online service to redeclare your compliance.

If you have any questions and would like further information, please email: pensions@nhsemployers.org.

Latest Tweets

Why Register?

Great reasons to register with NHS Employers

  • A personalised website
    Manage your profile and select topics of interest to you
  • Access your dashboard
    Bookmark useful content to help you quickly find what you're looking for
  • Get involved
    Contribute to our Talking Points discussions, comment on and rate our webpages
  • Keep up to date
    Receive the latest newsletters and media summaries

Sounds great, what next?

Register Now

Not now, I will register later

Log In