Revised model declaration forms and guidance for employers 

Writing on paper

Revised model declaration forms and guidance have been published to support employers during recruitment when seeking a self-declaration from candidates. 

The purpose of the forms:

The documents help employers and applicants understand which questions can be legally asked during recruitment and the circumstances where applicants are legally required to self-disclose information. 

We are working closely with NHS Jobs to ensure that amendments to the forms and guidance are reflected in their questions as soon as possible. 

Changes have been made to the forms and guidance to clarify and ensure:
  • the purpose of the self-declaration forms
  • when self-declarations may be obtained 
  • the type of questions that may be posed by employers
  • what information should be considered and mechanisms for individuals to upload supplementary evidence
  • a reminder that individuals should inform their prospective employer if their criminal status changes during the recruitment period
  • all applicants are considered fairly and information is considered proportionately based on specific risk to the position being applied for
  • the appropriate person applicants can speak to in relation to any declaration made
  • charities that can provide further support.
The model declaration forms and guidance also provide information for applicants including:
  • advice on providing supplementary information they may wish the employer to consider in support of their application

  • where to access further guidance on the criminal record information that they should consider declaring when completing a self-declaration form.

These forms are subject to periodic review to ensure they accurately reflect the requirements under the Disclosure and Barring Service regime, data protection, human rights and equality legislation, along with any changes to professional bodies. It is important that employers review their local recruitment policies and practices to ensure they are in line with the guidance outlined within the revised forms to ensure they are fully compliant with current law. 

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