Guidance for managers

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The new pay progression system will be effective from 1 April 2019 for new starters or those promoted to a new role on or after 1 April 2019. The resources below will help managers understand and prepare for the implementation of the new system.

Staff in post before 1 April 2019 will retain their existing pay step date (previously referred to as incremental date) and move automatically through their pay journey during transition. On their pay step date, (if they have not already benefited from deletion of a pay point) it is expected that they will automatically move to the next pay point reflecting their additional complete year of experience. The ESR system is able to progress existing staff automatically. 

Pay step points will be closed on the payroll system for new starters or those promoted to a new role on or after 1 April 2019 and for all staff from 1 April 2021.

NHS Employers has worked collaboratively with employers and unions to develop these resources, which are endorsed by the NHS Staff Council. Resources are also available for organisations and staff.



Annex 23 Read the revised annex 23 on the pay progression system as agreed by the NHS Staff Council. This will be included in the NHS Terms and Conditions of Service Handbook by 1 April 2019.
Manager guidance and checklist

Use our manager guidance and checklist to help you prepare for implementation of the pay progression framework system. 

Read our latest news article published in relation to the transitional arrangements and system functionality. 

Pay-step submission process Use our flow chart to follow the pay-step submission process for the pay progression system. 
Pay progression diagram

View the diagram which shows the pay progression journey for new and existing staff during the transitional arrangements until March 2021.

 Template The template pay-step submission from is available for those who may want to use it.
 Scenarios  View the scenarios which describe various circumstances relating to the pay progression.
Pay progression infographic
Use our infographic to help you communicate the pay progression system.  
Pay progression slide pack 
Use our slide pack to help you brief your employees on the new pay progression system. 
Pay progression FAQs  Read answers to frequently asked questions on pay progression. 
To view FAQs about pay progression on ESR please visit the ESR webpage.  

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