Code of practice

young doctors

The code of practice for postgraduate medical training aims to set minimum standards for Health Education England (HEE), employers and doctors, around the provision of information during the recruitment process to improve the experience of doctors and dentists in training.

The key points in the 2016 version are as follows.

  • HEE has committed to providing information to employers (and to doctors via the Oriel system) at least 12 weeks before a doctor is due to start in post.
  • The employer can then ensure that relevant information is sent to the doctor eight weeks before starting in post. For doctors new to your trust, this information would usually be contained in your conditional offer of employment.
  • Full details on the information to be provided are included in the code of practice document. The template/generic rota must be given at eight weeks.
  • On receiving this information, the doctor should make any requests for known annual leave so that these can be facilitated when creating the duty roster (ie what the doctor will actually be working). The duty roster should be provided at least six weeks in advance of the doctor starting in post.
  • Individual doctors have a responsibility to respond promptly to requests from employers in order to aid the smooth running of the process. Doctors should respond at least within five working days.
  • This should help to facilitate the removal of fixed leave in rotas.

Read the full code of practice document

The table below lists the upcoming rotation dates, and the corresponding code of practice deadline for sending information to doctors:

Rotation date   Code of practice deadline for sending information to doctors (eight weeks before)
 7 August 2019 12 June 2019
 4 September 2019 10 July 2019
 2 October 2019  7 August 2019
 4 December 2019 9 October 2019
 5 February 2020 11 December 2019
 4 March 2020 8 January 2020

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