FAQs: Professional registration and qualification checks 

FAQs - professional regulation

Read common questions and answers on professional registration and qualification checks. This page should be read in conjunction with the professional registration and qualifications standard.

Q. Do we need to see and qualify every qualification? 

Employers are only required to ask for and verify qualifications which are a pre-requisite for the job being applied for.

Q. What happens if proof of qualifications can't be provided (for example, because certificates have been lost)?

Where the qualification is relevant to the post, employers should see proof of attainment. In the case of many examinations, replacement certificates can be acquired via exam boards. Employers may also be able to get proof by contacting the relevant academic institution.

If these measures fail, then ultimately the employer will have to exercise discretion and decide if they still want to go ahead with the appointment based on all the information that is available to them.

Q. Can we accept vocational experience over and above any essential qualifications?   

Most job specifications will identify essential criteria which outline any 'must have' qualifications, skills and experience required and desirable criteria, which allows for some flexibility. Whilst there is nothing stopping you from accepting vocational experience over and above any formal qualification, it is strongly recommended that this is agreed prior to going to advert with HR to ensure a fair and consistent approach to your recruitment process.

Q. Who should I contact if I have any doubt about a qualification being genuine?          

If you have any doubts about whether an overseas qualification or its UK equivalent is genuine, further information can be obtained through the UK National Academic Recognition Centre (UK NARIC).

UK NARIC is the national agency responsible for providing information, advice and expert opinion on vocational, academic, professional skills and international qualifications to organisations recruiting from overseas and to individuals wishing to work or study in the UK.

Employers should have appropriate policies and practices in place to deal with issues relating to misrepresentation or fraudulent activity, and any action should include reporting this to the relevant authorities such as the NHS Counter Fraud Authority and the police, as necessary.

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