ESR - Recruit


The Electronic staff record (ESR) and NHS Jobs are delivered by the NHS Business Services Authority (NHSBSA) as part of the NHS Workforce Services directorate. These services support the NHS career pathway providing a valued "hire to retire" service to the NHS to help recruit, retain, develop and manage their workforce. NHS Jobs and ESR are working in partnership to integrate and improve the automation between the two services to provide a seamless journey for users. 

ESR integrates with e-recruitment solutions, such as NHS Jobs, to support the entire recruitment process - from the identification of the vacancy, through the selection of suitable applicants, to an offer being made to the successful candidate. The data that is captured during this process creates and builds the applicant and employee records within ESR, so this information never needs to be entered again.


  • Facilitates a single data entry process. Applicant data is built up throughout the recruitment process and forms the basis of the employee record. In the event of staff transferring between different NHS organisations, their employment record is transferred from the previous to the new employer via inter-authority transfer functionality.
  • Enables employment checks to be transferred from the e-recruitment provider and then recorded and monitored within ESR. The applicant can see these details in the Applicant Portal. This includes permanent staff, staff of fixed-term contracts, temporary staff, volunteers, students, trainees, contractors and highly mobile staff supplied by an agency. This will help you avoid conducting duplicate checks and permit audit checks.
  • Allows medical assessments, immunisations and checks to be recorded, monitored, managed and reported upon at a local level. Third party occupational health systems can link with ESR through a bi-directional interface.
  • Allows you to access a suite of dashboards via the business intelligence (BI) functionality. This supports both the recruiting process (e.g. vacancy list reports and applicant status reports), and the mandatory monitoring of applicants (e.g. equal opportunities). 

For more information about ESR, please visit the ESR hub.

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