Case studies

Benefits

Enhancing the recruitment and induction experience for staff is one of the many benefits of streamlining recruitment processes. The case studies below highlight a number of other efficiencies which can be achieved, including the reduction of duplicated documentation and induction training, improved access to personal data such as training records and the amount of staff time that can be saved.

  • Basildon and Thurrock University Hospitals NHS Foundation Trust conducted a detailed analysis of its recruitment processes and implemented a number of changes that have resulted in a reduction in recruitment processing times from 35 to 19 days and overall time to hire from 26 to 15 weeks.
  • Worcestershire Health & Care NHS Trust has aligned to the Core Skills Training Framework and uses the Inter Authority Transfer functionality within ESR to accept training records for new starters from other NHS organisations. This has saved an average of seven hours per staff member due to unnecessary training not being repeated for each new starter.
  • Cambridgeshire and Peterborough NHS Foundation Trust has reduced the time that new starters spend on corporate induction by running the pre-hire ESR inter authority transfer process and accepting existing compliance in Core Skills Training Framework (CSTF) competencies. They project savings of around £90,000 for the financial year.
  • Newcastle Upon Tyne Hospitals NHS Foundation Trust streamlined its employment checks process and cut the time to hire new staff by more than half. In just eight months, the time to hire at the trust has improved from an average of 18 - 24 weeks to eight to ten weeks. The original 127-step recruitment process has been consolidated into 53-steps and applicants are experiencing a much more efficient and communication-driven process.
  • Northern Devon Healthcare Trust (a non-Oracle Learning Management organisation), used the North West data load support tool to upload core skills training framework competencies in ESR which has enabled the transfer of training records to other NHS trusts.
  • Barnsley Hospital NHS Foundation Trust introduced a process to accept the transfer of training records. Since the introduction of this process in 2015, a total of 3,652 hours of unnecessary repeated training have been saved. Read their case study to find out more. introduced a process to accept the transfer of training records. 
  • Sheffield Health & Social Care NHS Foundation Trust reduced their pre-employment paperwork by 43 per cent by conducting a detailed review of onboarding documentation for doctors in training. The trust also made a 33 per cent saving in the amount of time spent conducting pre-employment check meetings for both doctors in training and medical staffing. 
  • The Royal Devon & Exeter NHS Trust has reduced the amount of time new starters spend on mandatory and statutory training by declaring and aligning to the core skills training framework and recording competencies in ESR. This has reduced the number of training subjects new starters have needed.
  • As part of the streamlining programme in the North East, a work stream looking specifically at improving occupational health processes across the region has resulted in an improved recruitment experience for staff as well as time and cost savings.  
           

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