Guidance for organisations

Post its

We have worked collaboratively with employers and unions to develop resources, endorsed by the NHS Staff Council, for organisations to understand and prepare for the new pay progression framework.

The new pay progression system will be effective from 1 April 2019 for new starters or those promoted to a new role on or after 1 April 2019. Staff in post before 1 April 2019 will retain their existing pay step date (previously referred to as incremental date) and move automatically through their pay journey during transition. On their pay step date, (if they have not already benefited from deletion of a pay point) it is expected that they will automatically move to the next pay point reflecting their additional complete year of experience. The ESR system is able to progress existing staff automatically. 

Pay step points will be closed on the payroll system for new starters or those promoted to a new role on or after 1 April 2019 and for all staff from 1 April 2021.

Download the organisation resources below which are easy to download and share with colleagues. Resources for managers and staff are also available.



Annex 23 Read the revised annex 23 on the pay progression system as agreed by the NHS Staff Council. This will be included in the NHS Terms and Conditions of Service Handbook by 1 April 2019.
Employer guidance and checklist

Use our employer guidance and checklist to help you prepare for implementation of the pay progression framework system.

Read our news article published in relation to the transitional arrangements and system functionality. 

Pay-step submission process Use our flow chart to follow the pay-step submission process for the pay progression system. 
Pay progression diagram

View the diagram which shows the pay progression journey for new and existing staff during the transitional arrangements until March 2021.

 Template The template pay-step submission from is available for those who may want to use it.
 Scenarios  View the scenarios which describe various circumstances relating to the pay progression.
Pay progression briefing slide pack Use our slide pack to brief your board-level and wider colleagues in your organisation about the new pay progression system. 
Pay progression infographic Use our infographic to help you communicate the pay progression system. 
Pay progression slide pack  Use our slide pack to help you brief your employees on the new pay progression system.  
Pay progression FAQs
Read answers to frequently asked questions relating to pay progression.  
 ESR FAQs To view FAQs about pay progression on ESR please visit the ESR webpage



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