Article

Flexible retirement

Flexible retirement helps staff to change the nature or pattern of their work in the lead-up to retirement, to suit their future plans.

3 August 2021

What is flexible retirement? 

Flexible retirement allows organisations and staff to be flexible about:  

  • the age at which staff retire  
  • the length of time staff take to retire  
  • the nature and pattern of work in the lead up to final retirement. 

What flexibilities are available?  

Step Down
Staff can step down to a different role, for example, to reduce the level of responsibility while remaining in NHS employment.  

Wind Down
Staff can wind down to retirement by remaining in their current post but reduce the number of hours or days they work.  

Retire and return
Members can request to retire, claim their pension benefits and then return to NHS employment. The Department of Health and Social Care has released guidance to help employers (PDF) put policies in place to consider applications from staff.  

Draw down
Members can take part of their pension benefits and continue in NHS employment.  

Late retirement enhancement
Members can retire later than their normal pension age and have their pension benefits increased.  

Early retirement reduction buy out (ERRBO)
Members or employers can pay additional contributions to buy out the reduction applied to the member's pension if they retire before their normal pension age.  

How can flexible retirement benefit my organisation?  

  • Helps staff work to continue working in the NHS for longer, by varying the nature or pattern of work in the lead-up to retirement.  
  • Assists succession planning by retaining valuable skills and experience which can be passed on to other staff.  
  • Retaining your valuable staff reduces the time and costs of recruitment and training. 
  • Increases the amount of bank staff available to cover high demand periods.  
  • Maintains continuity of high-level care for patients and service users. 
  • Makes the NHS a great place to work by prioritising work life balance.

Points for employers to consider 

  • How will you promote flexible retirement options to staff? 
  • How do you support staff who manage individuals or teams to have retirement planning discussions with their staff?  
  • How do you incorporate flexible retirement and retirement planning into appraisal discussions?  
  • How do you evaluate and manage requests for flexible retirement?  
  • Do your existing policies include retirement flexibilities?  
  • Does your workforce plan incorporate retirement flexibilities?  

Flexible retirement examples

To support retirement planning discussions we have created an example of each flexible retirement option including the benefits for the individual and the benefits for the organisation.

 

  • Name: Yusuf

    Age: 56 

    Role and band: mental health team lead, band 7 

    Yusuf is a registered mental health nurse and leads a team providing mental health support for patients at home and in clinics.  He has line management responsibility for the members of his team including acting as a mentor, preceptor and supervisor to students and junior staff.  In addition to managing the care of his own patients, he is responsible for the quality of care provided by his team and provides guidance advice and assistance on their assessments and referrals. He is often asked to attend and chair meetings and deputise for his senior colleagues.  

    Why have they decided to retire flexibly?  

    In the lead up to his full retirement, Yusuf is keen to move to a less pressured and demanding role and to achieve a better work life balance. He would like to focus more time on providing more hands-on care for his patients and less time on line management and paperwork.  He is keen to ensure the drop in responsibility does not affect his final salary pension and the scheme has the flexibility to protect his final salary at the point of stepping down.   

    What are the benefits for the employer? 

    Supporting Yusuf to step down has improved staff health and wellbeing and created promotion opportunities for others.  

  • Name: Zaria

    Age: 56 

    Role and band: midwife, band 6

    Zaria is a midwife and provides supervision, care and advice to women from conception, through pregnancy, labour, birth and the post-partum period, both in the hospital and at the patient’s home.  

    Why have they decided to retire flexibly?  

    Zaria is considering her retirement options and is looking at winding down and reducing her hours in the lead up to full retirement. Zaria would like to reduce her working hours as her partner has recently retired, and she would like to spend more time with them and travel the UK in their new motorhome. She is grateful for the flexibilities the NHS Pension Scheme offers and understands that she can still continue working on reduced hours without negatively affecting her final salary pension, as those benefits are based on whole-time equivalent pay.  

    What are the benefits for the employer? 

    By assisting Zaria to wind down, the trust has supported succession planning by retaining valuable skills and experience which can be passed on to other staff. Retaining Zaria has also reduced the time and costs of recruitment and training. 

  • Name: Mark 

    Age: 61 

    Role and band: district nurse, band 5

    Mark is a district nurse and does quite a lot of travelling in his job. As well as providing direct patient care, Mark has a teaching and support role, working with patients to enable them to care for themselves or with family members teaching them how to give care to their relatives. Mark is also accountable for his own patient caseloads. 

    Why have they decided to retire flexibly?  

    In Mark’s circumstances, if he chooses to take draw down, he could pay off his mortgage earlier. After considering all of his options, Mark decides to apply to draw down 50 per cent of his benefits.

    Mark’s retirement benefits will be actuarially reduced because they are being paid earlier than his normal retirement age. Mark can choose to draw down a minimum of 20 per cent up, to a maximum of 80 per cent, and can choose to draw down twice before full retirement.

    However, to continue to be eligible for pension benefits under this facility, Mark must ensure his earnings remain reduced by 10 per cent for a minimum of a year following his application. Otherwise, he will cease to be entitled to the pension benefits taken. Thanks to the draw down facility, Mark has chosen this option and is now living life to the full and enjoying his improved lifestyle.

    What are the benefits for the employer? 

    Supporting Mark to draw down has improved his health and wellbeing and work life balance, increasing productivity at work.  

  • Name: Kamal 

    Age: 65 

    Role and band: estates manager, band 8a 

    Kamal leads on the estates engineering and maintenance functions whilst leading and developing the whole estates team.  

    Why have they decided to retire flexibly? 

    Kamal wants to continue to develop professionally and mentor his junior staff. He works in a busy hospital and has many friends and colleagues with whom he shares both a professional relationship and a great social life. Kamal knows he can retire but chooses to continue to be in the NHS Pension Scheme. Kamal can continue be in the pension scheme until age 75. Kamal plans to retire at age 69, as at that point his finances will be in good shape, and he can afford to retire. As Kamal is retiring after age 65, his 2008 pension will be uplifted to take into account that it is being paid later than his normal retirement age. Kamal is happy to be able to continue contributing to the Scheme, building a bigger pension and also getting the benefit of an uplift to his pension upon his retirement. 

    What are the benefits for the employer? 

    Supporting Kamal with late retirement has enabled to trust to retain a highly valued, skilled member of staff who will pass their knowledge on to other members of staff, supporting succession planning.

  • Name: Susan 

    Age: 57 

    Role and band: project manager, band 7 

    Susan is responsible for the planning, delivery and implementation of a new policy or service in the trust. She manages each step of this including planning, budgets, and risk assessment. 

    Why have they decided to retire flexibly? 

    After some health problems, Susan wants to have more time to spend with her family and friends, as well as to pick up hobbies she has not previously had time for. Susan decided to retire from her role and return to the same role but on a part time basis of 2.5 days a week.  

    What are the benefits for the employer? 

    By supporting Susan to retire and return, the trust has kept a valuable member of staff who will pass knowledge on to others.  

  • These are the range of retirement flexibilities available to staff in the NHS Pension Scheme (1995/2008 scheme and the 2015 scheme) and how you can apply these in your organisation. 

    The following flexible retirement options are available to your staff depending on which part of the scheme they are in: 

    1995 section – step down, wind down, retire and return  

    2008 section – step down, wind down, retire and return, draw down, late retirement enhancement 

    2015 scheme – step down, wind down, retire and return, draw down, late retirement enhancement, early retirement reduction buy out  

    Members can find out which section or scheme they are in through their Total Reward Statement or Annual Benefit Statement. 

    Options available

    Step down  

    Employees can ‘step down’ to a different role, for example to reduce their level of responsibility whilst remaining in NHS employment. This supports the organisation to retain the individual’s skills and experience whilst also supporting the employee on their approach to retirement.  

    Some members opting to step down may be eligible to have their higher level of pensionable pay protected, which might mean that the member’s benefits are not affected.  

    Wind down  

    Staff can ‘wind down’ to retirement by remaining in their current post but reducing the number of hours or days they work. As pensions for part-time staff are calculated on the whole-time equivalent salary and not the actual salary, the pension should not be reduced. However, staff will need to consider the impact this may have on the length of their membership, as this option reduces the speed at which members build up pensionable years. In the 2015 Scheme, any arrangement that reduces gross pensionable earnings will have a negative impact on the pension built up in that year.  

    This option may be used where the organisation wishes to retain the particular experience and skills with the team, but the individual wishes to reduce their hours as they approach retirement. This may support the member of staff to remain in work for a longer period of time before retirement. 

    Retire and return to NHS employment  

    Staff who have reached the minimum pension age can choose to retire, claim their pension benefits and then return to NHS employment. 

    Staff who retire from the 1995 section may return to NHS employment, but they cannot continue to contribute to the NHS Pension Scheme. However, these staff may be eligible to contribute to an alternative scheme under automatic enrolment.  

    Staff who retire from the 2008 section or 2015 scheme may return to NHS employment and they will be able to continue contributing to the NHS Pension Scheme. 

    This means that individuals can retire and claim their benefits but return to NHS employment and continue working past their retirement age. 

    Draw down  

    Members can take part of their pension benefits and continue in NHS employment. Members can take between 20 per cent and 80 per cent of their pension benefits and continue to build up future membership in the scheme. Members can draw down on up to two occasions before retiring completely. However, if the benefits are paid before age 65, the benefits would be reduced as they are being paid early. 

    In addition, if members are over age 55 and their pay is reduced by at least 10 per cent, they can also partially retire and take some pension benefits. The member’s pensionable pay must be reduced for at least a year, or the member will cease to be eligible for the pension they have drawn down. 

    Draw down can support staff to continue working whilst benefitting from being able to partially draw down their pension benefits and supplement their income ahead of retirement. 

    Late retirement enhancement 

    If a member chooses to retire later than their NPA, their pension benefits will be increased by the application of late retirement factors. 

    The member can benefit from working longer to achieve an increase in pension benefits when they come to draw their pension. 

    Early retirement reduction buy out (ERRBO) 

    Members or employers can pay additional contributions to buy out, or reduce, the actuarial reduction that would be applied to their pension were they to retire before their NPA. After joining the 2015 scheme, there will be a three-month window to take out an agreement with a buy-out period beginning with the member’s first day of pensionable service. 

    Alternatively, a member will have three months after the beginning of each subsequent scheme year to take out an agreement, with the buy-out period and contributions backdated to the beginning of that scheme year.  

    Please note that ERRBO is different to the existing provision for early retirement in ‘the interests of efficiency for the service’.  

    Looking to the future 

    With a greater number of staff working into their later 60s, employers need to consider what steps can be taken to ensure motivation, engagement and productivity of the whole workforce. It is also important that consideration is given to the impact of an ageing workforce in business and workforce planning and consider how these flexibilities can support your organisation. 

     

     

If you use flexible retirement in your organisation and want to share your experiences, please get in touch.

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