Identity checks

Identity check

This standard outlines the requirements to verify the identity of all prospective employees in the NHS.  

Checking a candidate's identity is the most fundamental of all the pre-employment requirements, as it forms the basis of all other checks. 

The identity check standard includes:

    • examples of acceptable forms of documentary evidence in appendix 1
    • guidance on checking documents for authenticity in appendix 2 
Download the identity check standard

This standard does not outline the checks or documentary evidence required to assess a candidate's right to work. Employers should refer to the right to work checks standard which outlines the checks required to verify an individual's legal right to work in the UK. 

There are six employment check requirements that employers must undertake as part of their recruitment processes - see further information on the Employment Checks section of this website.

Further useful guidance:

We have produced a list of recognised 'persons of some standing in the community' who can be asked to counter-sign passport-sized photographs where individuals are genuinely unable to provide other forms of photographic personal ID.

We have also provided guidance on avoiding discrimination in the employment checking process. 

Read a full summary of recent updates in our understanding the updates at a glance document.

More information about the purpose of the standards, who they apply to and, how to meet compliance can be found on the NHS Employment check section of our website. 

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